Submitting New Data to the Catley Database

Background
The Catley Database has been on-line since 1998 and is being used by an ever increasing population of Catley researchers. At first there were less than half a dozen contributors, now there are over 50; some post data rarely, others are regular contributors and the range of data events captured is now very broad. The database is not intended to be a genealogical database linking family groups into trees, that is more properly the role of Personal Ancestral File [PAF], Family Tree Maker [FTM], The Master Genealogist [TMG] and other specialist genealogical software software. The Database was set up to be a repository of events [births, baptisms, marriages, deaths, etc.] experienced by holders of the Catley, Cattley and associated surnames on their journey through life. It is not intended to duplicate other databases, such as the IGI and UK Census data, which are now readily accessible via the World Wide Web [although the Database does contain some records extracted from the IGI and UK Censuses before the latter were available on-line].
Database Structure
The underlying Microsoft Access database has a simple structure but is capable of storing almost any event. The database pages you see on the website are reports created from the Access database; they are separated into chronological bands for convenience. Once the key fields [Year or Date, Event, Name, Relationship, Relatives, Place and Source] have been filled in any remaining information goes in the Notes. The inclusion of a Submitter code in most cases allows the person originally supplying the information to be consulted in the event of a query. The example below [my great-grandmother's baptism in the Church Hulme parish register] illustrates the database fields which are copied to the website pages.

FieldExample
Year1836
Date14 Aug 1836
EventC
ForenameCaroline
SurnameCATLEY
Relationshipdau
RelativesJoseph & Sarah
PlaceChurch Hulme, St. Luke
CountyCHS
SourcePR
SubmitterCHRISN
Notesfather a farmer of Cranage

Updates
Ideally the information from the above example would be submitted thus: 14 Aug 1836, C, Caroline CATLEY, dau of Joseph & Sarah, Church Hulme, St. Luke, CHS, PR, CHRISN, father a farmer of Cranage

New data may also be submitted in the form of tab-delimited text files, preferably in this format. This method is most suitable for adding large batches of data from a new source and was particularly useful in the early days. However, many sources have now been 'mined out', at least to some extent, and most new data comes in relatively small amounts as researchers come across, e.g. parish registers with just a few entries for the Catley or Cattley surnames. In these cases I am happy to accept information in any convenient format subject to the following guidelines:

Please note that from November 2008 all EMail messages containing information for inclusion in the Database must be titled 'Catley Database Submission'.
The CATLEY-L Mailing List [Catley@rootsweb.com] is now so lively that I cannot keep up with all the messages!


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This document is © Chris Newall 2008 and is freely available to fellow researchers.
It is not for sale or general publication.

Page created on 19th November 2008
Last updated on 19th November 2008